Exhibitor and Artist Frequently Asked Questions

General Questions

I was a previous/current Exhibitor and was contacted by an organization claiming to be working with Phoenix Comic Fest and Square Egg Entertainment for hotels and exhibitor space. Is this a legit request?
All third-party organizations should be treated as scams. Do not book hotel rooms or vendor/exhibitor space for Phoenix Comic Fest or any Square Egg Entertainment, Inc. event through any of these organizations. The only way to get hotel rooms at our discounted rates is by booking directly through the Hotels & Travel page on our website. Booking your room through a third-party organization may result in credit card or identity theft and you will not have a hotel room reserved for the show. Exhibitor spaces are only sold through our website. If you have any questions about the validity of a request, contact the Operations Manager, Kellie Ambrosia.

Interested Exhibitors

What type and size of spaces are available for this show?
For Phoenix Comic Fest 2018, we offer two types of spaces. Exhibitor Booths that are 10ft x 10ft, come with one 8ft table, two chairs, three exhibitor credentials, pallet service and an exhibitor sign. Artist Alley Tables are 6ft x 8ft, come with one 8ft table, two chairs, three exhibitor credentials and an exhibitor sign.

To qualify for an Artist Alley Table, you must not be selling any third-party merchandise. Artist Alley Tables allow for the sale of items created or produced by the artist. Artist Alley Tables do not allow for the sale of mass produced work that the artist is not involved in. For example, one cannot bring in an old Spider-man Comic Book collection to sell unless that artist worked on that Spider-Man collection in some capacity. If you do not meet this requirement, you will have to wait for an Exhibitor Booth to become available.

How do I become an Exhibitor at Phoenix Comic Fest?
We no longer offer open sales for Exhibitor space for Phoenix Comic Fest. Exhibitor applications are closed for the 2018 show.

I’ve submitted my application, when will I hear something?
Phoenix Comic Fest will review every application and be in touch within two weeks. Make sure square-egg.com is whitelisted in your email so you do not miss any communications.

What licenses do I need in order to participate as a vendor/exhibitor at the convention?
If you plan to sell anything in your space, you will need a State of Arizona Tax License. You can find all the information on the Exhibitor Information page in the Tax License section.

Current Exhibitors

When will I get my placement for Phoenix Comic Fest 2018?
Phoenix Comic Fest must have its floor plan approved prior to placing exhibitors and artists and this can take some time. Information about placement will be sent out via email as soon as it is available. Make sure to whitelist square-egg.com in your email so you do not miss any notifications.

I have an Artist Alley Table and I’ll be selling my own work, but can I sell someone else’s work too?
No third-party selling. Artist Alley Tables allow for the sale of items created or produced by the artist/creator. Artist Alley Tables do not allow for the sale of mass produced work that the artist is not involved in (such as bringing in one’s old Spider-Man collection unless that artist worked on Spider-Man) or the selling or other people’s work.

I need tax and licensing information, where can I find that?
Phoenix Comic Fest provides links to all of the information here.

I need to restock before the show opens. How can I do that?
Check the Exhibitor Information page for information on restocking and dock access.

I need to get my empties from my vehicle so I can pack up for load-out. Can I get to the dock before, during or after the show during load-out?
Check the Exhibitor Information page for more information on accessing the dock with your vehicle.

CSI etc offers a service to hold Exhibitor empties, but a fee does apply.

I need power, wifi or extra decorations for my space. Where can I obtain these?
Commonwealth Electric handles all power needs for the convention center. Smart City handles all of the internet needs for the facility. CSI etc handles all of the convention decoration needs and will have items available for rent. You can find all of their information on the Exhibitor Information Page.

When and where is load-in/out, setup and check in available for exhibitors for the show?
You can find all of the load-in/out information on the Exhibitor Information page.

My business name is incorrect, how do I update it?
The business that is listed with your space is what will be used for the program guide and your exhibitor sign at the show. If it needs to be updated, please contact the Operations Manager, Kellie Ambrosia, by April 27, 2018 to have it updated.

I have questions about what I can and cannot setup in my space, where can I find that information?
Visit the Exhibitor Information page for information about the space size and policies for the convention and convention center.

Who can I contact if I have questions about my space?
All Exhibitor questions can be sent to Kellie Ambrosia, Operations Manager.